Data Controller

MFB Sphere Legal Services Ltd

Collected Personal Data

We may collect the following personal data, depending on the nature of the services you request:

• Full name
• Date of birth
• Contact details (address, phone number, email address)
• Nationality and immigration status
• Identification documents (e.g. passport, driving licence, biometric card)
• Case-related documents and legal information
• Family details (e.g. dependents, if relevant)
• Financial information (e.g. income, benefits, or support eligibility)

Purpose of collecting data

• Personal data is collected for the following purposes:
• To provide legal support, paralegal services, and McKenzie Friend assistance.
• To communicate with clients regarding their cases, appointments, and service updates.
• To assess eligibility for legal support services or applications (e.g. fee waivers, immigration submissions).
• To maintain accurate internal records in line with professional standards.
• To comply with legal obligations, such as data retention and regulatory compliance.

Contact Details:

MFB Sphere Legal Services
71–75 Shelton Street
London
WC2H 9JQ
Email: enquiries@mfbsphere.com
Phone: 07415 680563

Lawful Basis for Processing Personal Data

We collect and process personal data under the lawful bases provided by the UK General Data Protection Regulation (UK GDPR), which may include:

• Consent – where you have given clear permission for us to process your data for a specific purpose.
• Contractual necessity – where processing is necessary to deliver a service you have requested.
• Legal obligation – where we are required to process data to comply with the law.
• Legitimate interests – where processing is necessary for our legitimate business activities, provided your rights and freedoms are not overridden.

Data Retention

We retain your personal data only for as long as is necessary to fulfil the purposes we collected it for, including for legal, regulatory, or reporting obligations. Generally, client records are retained for up to 6 years after the conclusion of a matter unless otherwise required.

• Your Rights Under Data Protection Law
• Under UK data protection law, you have the following rights:
• The right to be informed about how your data is used.
• The right of access to your personal data.
• The right to rectification if your data is inaccurate or incomplete.
• The right to erasure (in certain circumstances).
• The right to restrict processing.
• The right to data portability (if applicable).
• The right to object to processing.
• Rights about automated decision-making and profiling (not currently used by us).

If you would like to exercise any of these rights, please contact us at:
 

Email: enquiries@mfbsphere.com

Phone: 07415 685 62

How We Protect Your Data

We take appropriate technical and organisational measures to safeguard personal data from accidental loss, unauthorised access, use, or disclosure. These include password-protected systems, secure storage, encrypted communications where appropriate, and limited internal access to case files.

Sharing Your Data

We do not share your personal data with third parties for marketing purposes. Data may be shared only where necessary to:

Deliver the services you have requested (e.g. assisting in court matters or legal applications).

Comply with a legal or regulatory obligation.

Refer you to an external professional (e.g. a solicitor or barrister) only with your explicit consent.